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Contest Rules and Policies

Information about our Contest Rules can be found below.

Contest Rules 2018-09-12T14:58:47+00:00

Click on the button to go to corresponding section.

Dance Cover
Holiday Runway
Karaoke Contest
18+ Cosplay Contest
Cosplay Showcase
AMV Contest
Photography Contest

General Rules

These rules are for all contests, but some rules may be overridden individually in each contests.

  • If you want to apply to our contests, you must have a pass to the convention for at least the day of the actual contest (not the pre-judging day). For example, if the pre-judging is Saturday night, but the contest is Sunday, you need at least a Sunday Wristband or a 3-Day Pass.
  • You may only participate once per contest; you can’t enter into two groups in the same contest.
  • Any free pass awards are provided as EventBrite codes, and cannot be sold, transferred, or traded. EventBrite Codes only work for the following year, and cannot be forwarded to future years.
  • Each contest will outline how you sign up, but any contest that requires pre-signing up requires that you pre-purchase your badge before you apply as a contestant.
  • Contestants are required to follow the Rules and Regulations of Holiday Matsuri. Poor sportsmanship will disqualify you from all contests.
  • Age Restrictions:
    • Participants 18 or older have no age restrictions.
    • Participants 14-17 must be accompanied by a parent/guardian or have a signed parental consent form.
    • Participants 0-13 must be accompanied by a parent/guardian at all times.

1. Definitions

These rules provide jurisdiction for HMConventions, LLC (hereafter referred to as the “Hosting Company”) to run contests at Holiday Matsuri 2018 (hereafter referred to as the “Event”). The Hosting Company chooses to run contests, constituted as judgements of skill and performance at the Event.

2. Judges

The Hosting Company has the complete and unassailable authority to appoint Guests or Staff Members of its choosing to be judges of its contestants contests. These judges shall hold the same weight as the Hosting Company in its authority to make judging decisions. Unless overridden by disqualification (see below . Revocation of Participation,) the judges’ decisions are final.

3. Participation Requirements

In order to participate in any contest, a contestant must fit under the following requirements:

a. Passes

All contests run at the event require that the participant and any helpers are currently in possession of one of the following badge types:

  • Vendor Badge
  • Artist Badge
  • 3-Day VIP Badge
  • 3-Day General Admission Attendee Badge
  • 1-Day General Admission Attendee Wristband
    • Any 1-Day Attendee wristband must be the day of the contest proper. For contests that begin between the hours of Midnight and 2am, the badge day must be the day prior (for example, a contest that begins at 1am on Saturday, a contestant must be in possession of a Friday Wristband).
  • *Staff Badge
  • *Guest Badge

* Staff and Guests are permitted to participate in contests at the Event, but are rendered ineligible for any and all prizes associated with their participation, and are ineligible for any and all awards.

b. Age Requirements

All adult (18 years of age or older) contestants must be in possession of a valid (not expired) Photo Identification card or Passport that verifies their age. All minor (age 14-17) contestants must arrive with their parent or legal guardian to participate, or must possess a signed parent/guardian consent form for the minor contestant to participate in the contest. All children age 13 or younger must be accompanied by a parent or legal guardian at all times during the contest in order to participate.

c. One Entry

Any participant can only enter in one (1) entry to each contest; a contestant may not participate multiple times in the same contest, but may participate in multiple contests during the Event.

4. Sportsmanship

All contestants must hold themselves to a high standard. Contestants must not engage in any negative conduct such as (but not limited to):

  • Talking Bad about another contestant, the judges, or the Contest Organizers (e.g., “Smack Talk”)
  • Purposefully damaging another contestant’s entry
  • Lying or omitting facts about help received from the contestant’s entry

5. Disqualification

A contestant that violates the Sportsmanship guidelines (outlined in 4. Sportsmanship), violates the rules outlined on the Event’s official website, or violates the laws of Orlando, Orange County, Florida, and/or the United States may result in disqualification from the event.

Only the Contest Lead, Event Lead, or any Event Director (or higher) may disqualify a contestant. A judge or any other staff member may not disqualify, or threaten to disqualify any contestant. A contestant violating a law will result in automatic disqualification of the contestant for the Event, and, depending on the severity, disqualification from future Events.

6. Awards

a. Passes

All Pass awards to next year’s Event hold no cash value, and cannot be sold, transferred, or traded. All Pass Awards must be used for the immediately preceding Event Year, and cannot be forwarded to the following year’s Event. All pass awards will be provided as promotional codes to be utilized on the Ticket Site, and it is the participant’s responsibility to utilize the pass.

b. Award Money

All money awards will be provided in US Dollars (USD) at the Event. If the participant loses money awards, they cannot be reimbursed.

c. Future Invitation Promises

Future invitation promises can be provided as awards for Guest Judging spots or Guest Spots. Future invitation promises will be awarded as free passes (see 6a. Passes above). It is the award winner’s responsibility to redeem the code and appear at the Event to judge. If the future invitation promise is a guest spot at a future Event, the Hosting Company will work with the award winner to choose an appropriate guest package. Both the Contestant and the Hosting Company are under no obligation to accept the terms of the guest package.

d. Flights

Any flight awards will be provided as an option for the award winner:

  • The Hosting Company will purchase the tickets, and the Award Winner must provide all of the information necessary to purchase a ticket on behalf of the Award Winner. The class and company of the flights will be determined by the Hosting Company.
  • The Award Winner can purchase the tickets, and provide the Hosting Company a valid receipt of purchase of the tickets. The Hosting Company will reimburse the Award Winner the cost of the tickets, or $250 USD domestic/$900 USD international, whichever is lower.

In the event that the Award Winner cancels the trip, the Award Winner must reimburse the Hosting Company the full reimbursement (if any was made).

7. Signups

a. Pre-Signup

If a contest requires signing up prior to the Event, participants must apply online, and no signups will be permitted after the contest cutoff, including at the door.

b. At-The-Door

If a contest permits signing up at the door, participants must line up at least 1 hour prior to the Contest beginning. Once enough valid entries enter, the doors will close and no more participants will be allowed to participate.

C. Full Restriction

The contest team, directors and persons higher than directors have the right to refuse any further entries at any time, with or without warning when they believe the contest becomes full.

Dance Cover Contest

Description

Welcome to the Dance Cover Contest, where the best J-Pop/K-Pop Dancers around take to the stage!

Application

All signups must be given by November 1st, 2018. Last submission accepted will be October 31st, 2018 at 11:59 PM ET. No signups will be permitted at the convention.

Each entrant is required to submit an example video of their Dance Work. This is not required to be the final product, but it must be at least 45 seconds long of your (or your group’s) capabilities as an applicant, but the videos must not be longer than 10 minutes.

Each entrant must also submit a video example reference of their chosen dance. The dance must include the J-Pop or K-Pop song. Original songs only.

Pre-Judging

Pre-Judging occurs on Friday, and is located behind the Main Events stage. Your pre-judging time will be emailed to you, and you must appear 15 minutes prior to your scheduled time in order to verify your application. There is a practice room located right next to Pre-Judging which is available to all contestants prior to the show.

If Pre-Judging times coincide with the Judges required to appear on stage for Opening Ceremonies, you will be invited to watch Opening Ceremonies in the front row.

Competition

One hour prior to the competition, you will be required to appear in the Practice Room to get lined up and make sure you are checked in. Any team that does not appear one hour prior to the show start will be disqualified.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Dance Master: Best dancer/dancing group at the contest!
  • Best Group
  • Best Solo
  • Best Technical
  • Best Dressed
  • Best Festive

1. Definitions

These rules provide expanded information on how specifically the Dance Cover Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must apply online by November 1st, 2018 to be qualified for the Contest. Last application accepted must be submitted by October 31, 2018 at 11:59 PM ET. All applicants must pre-purchase a pass to the Event, which must be a badge that is valid for at least Friday of the Event.

3. Skill Review Video Requirements

Every entry must include a “Skill Review Video,” which shows off the dancing skills of the group. This video does not need to be the final dance that will be done at the Contest. The following requirements exist for the video:

  • Video must be 720p Resolution or Higher
  • Video must be uploaded to YouTube or Vimeo
  • Video must be Public or Unlisted. Submissions with Private Videos will be rejected automatically.
  • Video must show, in full view, of all of the contestants in the entry. Videos with odd angles, or videos that cut off part of the body will be rejected.
  • Video must be between (inclusive) 45 to 600 seconds.
  • Video must be shot in 16:9 or 4:3 wide (Horizontal) Format. Videos must not be shot in Vertical.
  • Video must have clear audio at what the applicants are dancing to.

4. Reference Video Requirements

Each Entry must include a link to the Public Vimeo/YouTube of the Final Dance that the group intends to dance at the Contest.

  • Video must be between 45 seconds and 600 seconds.
  • Video must be available on YouTube
  • Video and Audio must be J-Pop or K-Pop to qualify.
  • Covers will not be accepted. Video must be the original, official choreography of the song.

5. Audio Provisions

If accepted, contestants must provide an Audio File that will be played during their performance at Pre-Judging and at the Contest on stage. The following requirements apply for this audio file:

  • Audio File must be MP3, MP4, AVI or MPG (MPEG).
  • Audio File must be submitted to the Contest Team using a private link to the Contest Inbox by December 1st, 2018. Any audio files submitted after that will be required to be brought via USB Thumb Drive to Pre-Judging. Thumb drives must not attempt to install files when inserted, and any thumb drives that do so will be disqualified.
  • Audio File must be between 45 and 300 seconds and must only include the audio the group wishes to dance to. Help will be provided if you have any issues trying to edit audio files so that it conforms to this length.
  • Audio File must be of a standard codec, and must not require any external installs.

6. Optional Video/Picture Provisions

If the applicants wish to have a background image or video to be dancing in front of, they may submit this.

Image Requirements:

  • Image Files must be GIF, JPG or PNG files in either 720p (1280 pixels wide, 720 pixels tall) or 1080p (1920 pixels wide, 1080 pixels tall) format.
  • Images must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • Images must not include advertisements to any other convention, event, or product.

Video Requirements:

  • Video Files must be in MP4, AVI, MOV, or MPG (MPEG) format.
  • Video Files must be able to be played by “VLC Media Player” without any separate installs.
  • Video Files must be in 720p or 1080p format
  • Video Files must be 24, 30, or 60 FPS.
  • Video Files must not include advertisements to any other convention, event, or product.
  • Video Files must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • If the Video contains the Audio that the group will be performing to, it may be submitted instead of submitting the Audio File.

7. Performance

Each applicant is required to put on a performace. Each performance will be provided twice: once at Pre-Judging, and once on Stage during the main show. Each performance must last a minimum of 45 seconds, to a maximum of 300 seconds. Each performance must have at least accompanying audio, but video or background images are permitted (see above).

8. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Dance Master: One (1) team or solo performance will be awarded the top award: DANCE MASTER.

Prizes:

  • $100 USD in cash
  • One (1) Certificate of Award
  • One (1) VIP Ticket to Holiday Matsuri 2019
  • Full weekend passes (Holiday Matsuri 2019) for the rest of the members
  • Vendor/Sponsor Swag

Best Group: One (1) group of 2 or more members will win Best Group.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019 to all members
  • Vendor/Sponsor Swag

Best Solo: One (1) solo contestant will win the Best Solo.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass to Holiday Matsuri 2019
  • Vendor/Sponsor Swag

BEST TECHNICAL: One (1) solo or group entry that has the best technical skills, with flips, moving and/or performance will win Best Technical.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Single-Day Pass (of each member’s choice) to Holiday Matsuri 2019.

BEST DRESSED: One (1) solo or group entry that has the best uniforms.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) single-Day Pass (of each member’s choice) to Holiday Matsuri 2019

BEST FESTIVE: One (1) solo or group entry that has the best festive spirit!.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) single-Day Pass (of each member’s choice) to Holiday Matsuri 2019.

Additional prizes and categories may be added for availability in competition.

Holiday Runway Contest

Description

Show off your amazing cosplays! Relaxed, fun event to bring every cosplay to the stage, regardless of how it was made, or what was involved in it.

Registering for the Contest

No pre-signups are provided for this contest. The Pre-Judging room will be open 2 hours prior to the contest, and will close as soon as enough signups are inside. No Pre-Judging will be provided.

Competition

For the competition, each contestant will be given 30 seconds on stage. There will be no special music for entrants, and no special video or pictures for entrants.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Best in Show
  • Best Group
  • Best Solo
  • Best Prop
  • Best Costume
  • Best Festive

1. Definitions

These rules provide expanded information on how specifically the Holiday Runway Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must show up to Contest Registration, which Contest Registration open 2 hours prior to the doors opening for the Holiday Runway Contest. Once the Contest has enough entries, no further entries are allowed. All entries will be accepted, as long as the cosplay is Holiday Themed and follows the Dress Code rules of the Event.

2a. Restrictions on Content

All Cosplays that are presented during this contest are restricted to only Holiday-Themed versions, whether official, or fan-created. All entrants must be following the dress code of the Event.

3. Stage Walk

Each contestant will need to walk on-stage, show off their cosplay to the judges and the audience, and walk off stage after 30 seconds.

4. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Best in Show: One (1) team or solo performance will be awarded the top award: Best in Show.

Prizes:

  • $100 USD in cash
  • One (1) Certificate of Award
  • One (1) VIP Ticket to Holiday Matsuri 2019
  • One (1) Bernette Sew & Go 1 Sewing Machine
    • HMConventions, LLC is not affiliated with Bernina International AG or any of its affiliates. Sewing Machine provided by Kaye Cosplay. Sewing machine cannot be traded for Cash Prize.
  • Full weekend passes (Holiday Matsuri 2019) for the rest of the members
  • Vendor/Sponsor Swag

Best Group: One (1) group of 2 or more members will win Best Group.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019 to all members
  • Vendor/Sponsor Swag

Best Solo: One (1) solo contestant will win the Best Solo.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass to Holiday Matsuri 2019
  • Vendor/Sponsor Swag

Best Prop: One (1) solo or group entry that has the best prop will win Best Prop. Prop must be created by the contestant in order to qualify for this award. Purchased or commissioned props are not accepted for this award.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Single-Day Pass (of each member’s choice) to Holiday Matsuri 2019.

Best Costume: One (1) solo or group entry that has the best costume(s) will win this award. Costumes must be created by the contestant to qualify for this award; Commissioned or purchased costumes cannot qualify for this award.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) single-Day Pass (of each member’s choice) to Holiday Matsuri 2019

BEST FESTIVE: One (1) solo or group entry that has the best festive spirit!
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) single-Day Pass (of each member’s choice) to Holiday Matsuri 2019.

Additional prizes and categories may be added for availability in competition.

Karaoke Contest

Description

Think you got the golden voice? Prove it!

Application

The Karaoke Contest is a fun-loving contest that allows you, and your group to show off your skills. To participate, you must pre-register. Signups will be permitted at the convention, but will cap at 30 entries. Also, to signup at the convention, you must have audio available when you arrive.

To pre-sign up, you must have links to two videos on Youtube or Vimeo:

  • One video of your Singing Skills. This does not need to be of the song you intend to sing.
  • One video of the Song you intend to cover, with music.

All solo contestants and groups of all skill levels are encouraged to participate!

Pre-Judging

Pre-judging will take place on Friday in Pre-Judging, which is located behind the Main Events stage. Your pre-judging time will be emailed to you, and you must be at Pre-Judging 15 minutes prior to your scheduled time. The Practice Room is located adjacent to Pre-Judging and the stage will be taped out on the floor so your team can practice. Please note that no equipment will be provided in this room, and you must respect others while utilizing the Practice Room.

If the queue ends up taking place during Opening Ceremonies, you will be invited to sit on the front row at Opening Ceremonies, and return to the Practice Room right after.

Competition

One hour prior to the competition, you will be required to appear in the Practice Room to get lined up and make sure you are checked in. Any team that does not appear one hour prior to the show start will be disqualified.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Golden Voice: Best singer at the Contest!
  • Best Group
  • Best Solo
  • Best Technical

More categories may be added as necessary.

1. Definitions

These rules provide expanded information on how specifically the Karaoke Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must apply online by November 1st, 2018 to be qualified for the Contest. Last application accepted must be submitted by October 31, 2018 at 11:59 PM ET. All applicants must pre-purchase a pass to the Event, which must be a badge that is valid for at least Friday of the Event.

3. Skill Review Video Requirements

Every entry must include a “Skill Review Video,” which shows off the singing skills of the entrant person/group. This video does not need to be the final song that will be done at the Contest. The following requirements exist for the video:

  • Video must be 720p Resolution or Higher
  • Video must be uploaded to YouTube or Vimeo
  • Video must be Public or Unlisted. Submissions with Private Videos will be rejected automatically.
  • Video must show, in full view, of all of the contestants in the entry. Videos with odd angles, or videos that cut off part of the body will be rejected.
  • Video must be between (inclusive) 45 to 600 seconds.
  • Video must be shot in 16:9 or 4:3 wide (Horizontal) Format. Videos must not be shot in Vertical.
  • Video must have clear audio at what the applicants are singing to.

4. Reference Audio/Video Requirements

Each Entry must include a link to the Public Vimeo/YouTube of the Final Song that the entrant person/group intends to sing toat the Contest.

  • Video must be between 45 seconds and 600 seconds.
  • Video must be available on YouTube
  • Video and Audio must be C-Pop, J-Pop, or K-Pop to qualify.
  • Covers will not be accepted. It must be the original version of the song.

5. Audio Provisions

If accepted, contestants must provide an Audio File that will be played during their performance at Pre-Judging and at the Contest on stage. The following requirements apply for this audio file:

  • Audio File must be MP3, MP4, AVI or MPG (MPEG).
  • Audio File must be submitted to the Contest Team using a private link to the Contest Inbox by December 1st, 2018. Any audio files submitted after that will be required to be brought via USB Thumb Drive to Pre-Judging. Thumb drives must not attempt to install files when inserted, and any thumb drives that do so will be disqualified.
  • Audio File must be between 45 and 300 seconds and must only include the audio the group wishes to sing to. Help will be provided if you have any issues trying to edit audio files so that it conforms to this length.
  • Audio File must be of a standard codec, and must not require any external installs.
  • Audio File must be a Karaoke version of the song, or at least the vocals must be isolated on a separate track (e.g. Right = Vocals, Left = Music). It is okay to have the main singing muted, with the backing vocals still in.

6. Optional Video/Picture Provisions

If the applicants wish to have a background image or video to be dancing in front of, they may submit this.

Image Requirements:

  • Image Files must be GIF, JPG or PNG files in either 720p (1280 pixels wide, 720 pixels tall) or 1080p (1920 pixels wide, 1080 pixels tall) format.
  • Images must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • Images must not include advertisements to any other convention, event, or product.

Video Requirements:

  • Video Files must be in MP4, AVI, MOV, or MPG (MPEG) format.
  • Video Files must be able to be played by “VLC Media Player” without any separate installs.
  • Video Files must be in 720p or 1080p format
  • Video Files must be 24, 30, or 60 FPS.
  • Video Files must not include advertisements to any other convention, event, or product.
  • Video Files must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • If the Video contains the Audio that the group will be performing to, it may be submitted instead of submitting the Audio File.

7. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Golden Voice: One (1) team or solo performance will be awarded the top award: the “GOLDEN VOICE.”

Prizes:

  • $100 USD in cash
  • One (1) Certificate of Award
  • One (1) VIP Ticket to Holiday Matsuri 2019
  • Full weekend passes (Holiday Matsuri 2019) for the rest of the members
  • Vendor/Sponsor Swag

Best Group: One (1) group of 2 or more members will win Best Group.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019 to all members
  • Vendor/Sponsor Swag

Best Solo: One (1) solo contestant will win the Best Solo.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass to Holiday Matsuri 2019
  • Vendor/Sponsor Swag

BEST TECHNICAL: One (1) solo or group entry that has the best technical skills will win Best Technical.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Single-Day Pass (of each member’s choice) to Holiday Matsuri 2019.

Additional prizes and categories may be added for availability in competition.

18+ Cosplay Contest

The 18+ Cosplay Contest is run by, and managed by Cosplay Deviants. All rules are provided by Cosplay Deviants and are available on the Event Page:

18+ Cosplay Contest Event

Cosplay & Skit Showcase

Description

Welcome to the Cosplay & Skit Showcase, where the best Cosplayers around take to the stage!

Application

All signups must be given by November 1st, 2018. Last submission accepted will be October 31st, 2018 at 11:59 PM ET. No signups will be permitted at the convention.

Each entrant is required to submit an example pictures of their Work. This is not required to be the final product, but it must be representative of the work in progress on the cosplay.

Pre-Judging

Pre-Judging occurs on Saturday night, and is located behind the Main Events stage. Your pre-judging time will be emailed to you, and you must appear 15 minutes prior to your scheduled time in order to verify your application. There is a practice room located right next to Pre-Judging which is available to all contestants prior to the show. While a wristband or badge is required for the Main show (Sunday), pre-judging, a wristband is not required. Sunday morning pre-judging slots are not available.

Competition

One hour prior to the competition, you will be required to appear in the Practice Room to get lined up and make sure you are checked in. Any team that does not appear one hour prior to the show start will be disqualified.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Best in Show
  • Best Intermediate Class
  • Best Beginner Class
  • Best Group
  • Best Solo
  • Best Technical
  • Best Dressed
  • Best Festive

1. Definitions

These rules provide expanded information on how specifically the Sunday Cosplay & Skit Showcase (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must apply online by November 1st, 2018 to be qualified for the Contest. Last application accepted must be submitted by October 31, 2018 at 11:59 PM ET. All applicants must pre-purchase a pass to the Event, which must be a badge that is valid for at least Sunday of the Event.

To qualify for Best in Show, the applicant(s) must also put on a skit.

3. Cosplay Preview Requirements

Every entry must include a “Cosplay Preview,” which shows off the in progress version of the Cosplay that will be displayed at the show. The following requirements exist for the pictures:

  • At least 3 pictures must be provided beforehand.
  • All pictures must be GIF, JPG or PNG.

For applications that also put on a skit, they must provide a breakdown of the Skit. While a video has no affect on the selection process, it can serve as an alternative to the writeup of the breakdown of the skit.

4. Reference Requirements

Each Entry must include pictures for reference material for the cosplay.

  • Pictures must include official versions of the reference material.

5. WIP At-Show Requirements

All entrants must present to the judges at Pre-Judging, work-in-progress pictures that the judges may review at any time. You may provide these either in physical format or via Jump Drive.

6. Audio Provisions

If accepted, contestants must provide an Audio File that will be played during their performance at Pre-Judging and at the Contest on stage. The following requirements apply for this audio file:

  • Audio File must be MP3, MP4, AVI or MPG (MPEG).
  • Audio File must be submitted to the Contest Team using a private link to the Contest Inbox by December 1st, 2018. Any audio files submitted after that will be required to be brought via USB Thumb Drive to Pre-Judging. Thumb drives must not attempt to install files when inserted, and any thumb drives that do so will be disqualified.
  • Audio File must be between 45 and 300 seconds and must only include the audio the group wishes to dance to. Help will be provided if you have any issues trying to edit audio files so that it conforms to this length.
  • Audio File must be of a standard codec, and must not require any external installs.

7. Optional Video/Picture Provisions

If the applicants wish to have a background image or video to be performing in front of, they may submit this.

Image Requirements:

  • Image Files must be GIF, JPG or PNG files in either 720p (1280 pixels wide, 720 pixels tall) or 1080p (1920 pixels wide, 1080 pixels tall) format.
  • Images must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • Images must not include advertisements to any other convention, event, or product.

Video Requirements:

  • Video Files must be in MP4, AVI, MOV, or MPG (MPEG) format.
  • Video Files must be able to be played by “VLC Media Player” without any separate installs.
  • Video Files must be in 720p or 1080p format
  • Video Files must be 24, 30, or 60 FPS.
  • Video Files must not include advertisements to any other convention, event, or product.
  • Video Files must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • If the Video contains the Audio that the group will be performing to, it may be submitted instead of submitting the Audio File.

8. (Skits Only) Stage Directions

Stage directions must be submitted by December 10th, 2018. This must include lighting breakdowns of all of the cues required for the contest, and any audio cues.

9. Performances

Each applicant that wishes to apply for Best in Show will be required to put on a performance. Each performance will be provided twice: once at Pre-Judging, and once on Stage during the main show. Each performance must last a minimum of 45 seconds, to a maximum of 300 seconds. Each performance must have at least accompanying audio, but video or background images are permitted (see above).

10. Costume Requirements

All applicants must have made at least 70% of their costume by themselves or other people inside the same group.

Things that do not affect percentages:

  • Having someone Give you advice without touching the cosplay, such as consulting work.
  • Having someone outside of the group Holding items per direction from the contestant without doing any skillful work
  • Having someone outside of the group Be a Stand-In for testing or other purposes
  • Looking up information online

Things that affect percentages:

  • (3D Printed items) Using other people’s 3d Templates
  • Cutting out patterns/fabric
  • Being hands on without direction, or with light direction of the Contestant

Commissioned cosplays and purchased cosplays are not permitted at the contest, and any person that is found to have purchased or commissioned their cosplay will be disqualified. Percentage of work that is done by the contestants will be determined by Judges and Contest Administration.

11. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Best in Show: One (1) team or solo performance will be awarded the top award. This applicant must put on a Skit to qualify for Best in Show.

Prizes:

  • $100 USD in cash
  • Two (2) flights from any US Airport (Domestic) to San Jose, California to enjoy Anime Expo 2019
  • Two (2) 4-Day Attendee Badges to Anime Expo 2019
  • One (1) hotel room near Anime Expo from July 3 (Check in) to July 9 (Check Out)
  • One (1) Certificate of Award
  • One (1) VIP Ticket to Holiday Matsuri 2019
  • Full weekend passes (Holiday Matsuri 2019) for the rest of the members
  • Vendor/Sponsor Swag

HMConventions, LLC is not affiliated with the Society for the Promotion of Japanese Animation (SPJA), and its owned convention, Anime Expo. Awards do not grant automatic entry into any contest at Anime Expo, and all awards are given wholly out by HMConventions, LLC.

Please note: If the Flights, AX Badges, and Room cannot be used by the winners, they will be provided to Runner-up Contestants.


Best Beginner: One (1) group of 2 or more members will win Best Group.

Qualifications:

All contestants in the must fit inside the requirements specified.

  • Large Size Conventions (10,001+ Attendance):
    • No Best in Show Wins
    • No Runner Up Award OR Best Group OR Best Solo Award Wins
    • Never invited as a Guest
  • Medium Size Conventions (4,001-10,000 attendance):
    • No Best in Show Wins
    • Maximum 1 Runner Up Award OR Best Group OR Best Solo Award
    • Never invited as a Guest
  • Small Size Conventions (4,000 attendance or lower):
    • Maximum 1 Best in Show Win
    • Maximum 2 Runner Up Award OR Best Group OR Best Solo Award
    • Never invited as a Guest
  • Experience
    • No professional experience in the industry (Costume Designer, Makeup Artist, etc.)
    • Maximum 2 years of experience as a Cosplayer

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019 to all members
  • Vendor/Sponsor Swag

Best Intermediate: One (1) entry will win Best Intermediate.

Qualifications:

All contestants in the must fit inside the requirements specified.

  • Large Size Conventions (10,001+ Attendance):
    • No Best in Show Wins
    • Maximum 1 Runner Up Award OR Best Group OR Best Solo Award
    • Never invited as a Guest
  • Medium Size Conventions (4,001-10,000 attendance):
    • Maximum 1 Best in Show Win
    • Maximum 2 Runner Up Award OR Best Group OR Best Solo Award
    • Maximum 1 Invite as a Guest
  • Small Size Conventions (4,000 attendance or lower):
    • Maximum 2 Best in Show Wins
    • Maximum 4 Runner Up Award OR Best Group OR Best Solo Award
    • Maximum 2 Invites as a Guest
  • Experience
    • Maximum 2 years of professional experience in the industry (Costume Designer, Makeup Artist, etc.)
    • Maximum 5 years of experience as a Cosplayer

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019 to all members
  • Vendor/Sponsor Swag

Best Group: One (1) group of 2 or more members will win Best Group.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019 to all members
  • Vendor/Sponsor Swag

Best Solo: One (1) solo contestant will win the Best Solo.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass to Holiday Matsuri 2019
  • Vendor/Sponsor Swag

Best Craftsmanship: One (1) solo or group with the best costume will win Best Craftsmanship.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Single-Day Pass (of each member’s choice) to Holiday Matsuri 2019.

Best Skit: One (1) solo or group entry that has the best skit will win Best Skit.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) single-Day Pass (of each member’s choice) to Holiday Matsuri 2019

BEST FESTIVE: One (1) solo or group entry that has the best festive spirit!.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) single-Day Pass (of each member’s choice) to Holiday Matsuri 2019.

Best Prop: One (1) solo or group entry that has the best prop will win Best Prop.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) single-Day Pass (of each member’s choice) to Holiday Matsuri 2019

Additional prizes and categories may be added for availability in competition.

AMV Contest

Description

Welcome to the AMV Contest, where the best AMV Editors show off their best stuff!

This year, the AMV Contest will be split into two contests: AMV and AMV 18+.

Application

All signups must be given by December 1st, 2018. Last submission accepted will be November 31st, 2018 at 11:59 PM ET.

Each entrant will be required to submit a public video link, and a private video link.

Judging

Judging occurs during December 1st to December 13th. Winners will be announced during Opening Ceremonies, and will be displayed on our website and social media after Opening Ceremonies.

Requirements

Public links may have any bumpers, but must match the private link. Private videos need to be 720p, and must not be older than December 2017. Private videos need a Google Drive Link or Dropbox. Check the expanded rules for all restrictions and requirements for rules.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Best in Show
  • Best Anime Hell/Parody
  • Best Action/Adventure
  • Best Drama/Romance
  • Best Holiday Themed
  • Best Comedy

Adult Categories:

  • Best in Show
  • Best Anime Hell/Parody
  • Best Action/Adventure
  • Best Drama/Romance
  • Best Holiday Themed
  • Best Comedy

1. Definitions

These rules provide expanded information on how specifically the AMV Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must apply online by December 1st, 2018 to be qualified for the Contest. Last application accepted must be submitted by November 31, 2018 at 11:59 PM ET. Applicants are not required to pre-purchase a pass to the convention. Physical awards can only be shipped to a US Address. Monetary awards will be sent via PayPal if not picked up at the Event, and the applicant is responsible with providing a PayPal address in order to give monetary awards.

3. General Video Submission Requirements

Each entry must include two videos in the submission. One video must be a public link (public or unlisted) on YouTube or Vimeo to the AMV Contest. The following restrictions apply to all private videos:

  • All content must be 100% Animated, and no Live Action AMVs will be accepted.
  • Content must include 80% Music (judged by frames without Music divided by total frames in the video). Spoken intros are permitted, but should fit into the 80% rule.
    • Parody/Anime Hell Videos do not have this restriction.
  • Videos must be 60 seconds to 360 seconds long.
    • During final announcements at Opening Ceremonies, AMV Videos may be cut down for time.
    • Parody/Anime Hell Videos may be 30 seconds to 360 seconds long.
  • Videos must be encoded in MP4, AVI, MOV, or MPG (Mpeg) formats. MP4 is highly recommended.
  • Videos must be encoded in a standard video codec. VLC Media Player will be used to play videos, and, in order to qualify, the video must be able to played  on a machine that has a fresh install of VLC with no special Codec installs.
  • Videos must be encoded in NTSC format.
  • Videos must be encoded in 720p, 720i, 1080i, or 1080p resolution.
  • Videos must be encoded in 24, 29.97, or 30 frames per second.
    • Videos may be downsampled when displayed, but will be judged at the submitted resolution and framerate.
  • Videos must have at least 7 frames of black screen with no audio before and after the AMV.
  • Videos must not have logos or bumpers before or after the AMV.
    • Logos may be used in Anime Hell/Parody categories if they add to the AMV’s Content.
    • Copyrighted logos that are not the Anime Title are not permitted.
    • Not-Copyrighted/Self-Created Parody logos are permitted.
  • Videos must not have any visible watermarks (such as a Crunchyroll Watermark). Submitted videos with watermarks that denote pirated copies of Anime will disqualify all submissions from that same artist.
  • Videos must be of original material, created by the submitter. Any plagiarism will result in immediate disqualification of all entries.
  • Audio in videos must be clean, and must not have any “overloaded” audio, or “audio pops.”
  • Videos must not have any artifacts that disrupt the video playback.

Each video must also include a Public Version of the same video that can be posted publicly. The following restrictions apply to the video:

  • Public videos must be posted on Youtube or Vimeo.
  • Public Videos must be representative of the Private Video
  • Public Videos have no bumper or logo restrictions
  • Public Videos must be Public or Unlisted. Private links will be rejected.
  • Public Videos must only include only the video represented in the Private Video, but there are no time restrictions on the public video.
  • Public Videos have no % Music restrictions.

4. AMV Contest (Main Contest) Restrictions

Awards 

2. Participation Requirements

Participants must apply online by December 1st, 2018 to be qualified for the Contest. Last application accepted must be submitted by November 31, 2018 at 11:59 PM ET. Applicants are not required to pre-purchase a pass to the convention. Physical awards can only be shipped to a US Address. Monetary awards will be sent via PayPal if not picked up at the Event, and the applicant is responsible with providing a PayPal address in order to give monetary awards.

11. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Best in Show: One (1) entry will be awarded the top award.

Prizes:

  • $100 USD in cash
  • One (1) Certificate of Award
  • One (1) VIP Ticket to Holiday Matsuri 2019
  • Vendor/Sponsor Swag

Category Awards: Each category can have one (1) winner. Each winner will receive the following:

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019
  • Vendor/Sponsor Swag

Categories:

The following categories are applicable to both contests (Main and 18+):

  • Anime Hell/Parody: Anime Hell is a rapid fire short-clip AMV Show. Parody is making light fun of tropes in Anime.
  • Action/Adventure
  • Drama/Romance
  • Holiday
  • Comedy

Additional prizes and categories may be added for availability in competition.

Cosplay Photography Contest

Description

Welcome to the new Cosplay Photography Contest, where the best Photographers show off their best stuff!

Application

All signups must be given by December 1st, 2018. Last submission accepted will be November 31st, 2018 at 11:59 PM ET.

Each entrant will be required to submit a public photo link, and a private photo link. You may submit up to 3 times. Submitting more than 3 images will invalidate the oldest submission.

Judging

Judging occurs during December 1st to December 13th. Qualified candidates will be displayed on a table in the Hall in front of Main Events. Winners will be announced on Sunday morning, and during Closing Ceremonies, and will be displayed on our website and social media after Opening Ceremonies. Our audience will be permitted to vote for their favorite picture on Friday and Saturday!

Requirements

Photographs must be at least 1000 pixels wide, and at least 800 pixels tall. All pictures must be provided in PNG, JPG or TIFF Format.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Best in Show
  • Best Lighting
  • Best Action
  • Best Technical
  • Best Editing
  • Most Unique
  • Audience Choice

1. Definitions

These rules provide expanded information on how specifically the Cosplay Photography Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must apply online by December 1st, 2018 to be qualified for the Contest. Last application accepted must be submitted by November 31, 2018 at 11:59 PM ET. Applicants are not required to pre-purchase a pass to the convention. Physical awards can only be shipped to a US Address. Monetary awards will be sent via PayPal if not picked up at the Event, and the applicant is responsible with providing a PayPal address in order to give monetary awards.

Participants may submit up to 3 images. If a participant submits more than 3 submissions, the oldest submission will be disqualified.

3. General Photography Submission Requirements

Each entry must include one photo in the submission.

  • Each picture submitted must be at least 800 pixels tall, and at least 1000 pixels wide.
  • Each picture must be in JPG (JPEG), PNG, or TIFF Format. Additional formats will not be accepted.
  • Photos must not include any copyrighted image not owned by the Photographer.
  • Photos must be originally taken in 2018.
  • Photos must be of a cosplay.

Each picture must also include a Public Version of the same picture that can be posted publicly. The following restrictions apply to the picture:

  • Public photos must be posted on Facebook, Twitter, Instagram, or Flickr.
  • Public photos must be representative of the Private Photo
  • Public photos must be Public or Unlisted. Private links will be rejected.

4. General Copyright Release

When submitting your application, you agree to the following copyright terms:

By submitting this application, I grant HMConventions, LLC (hereafter referred to as the “Organizer”) a limited copyright to the submitted image. The Organizer is permitted to distribute links to the Public Image (with logos intact), and is permitted to display Public Images (with logos intact) on any social media platform. The Organizer is permitted to make copies of the Private Image (without logos) for printing, and may transfer this printing copyright to any printing company at the Organizer’s Discretion. These prints may not be sold or traded, but can be used for advertising the contest, and making prints for public display at the Event. This granted license shall be non-revocable, and shall have no time limit.

5. Participation Requirements

Participants must apply online by December 1st, 2018 to be qualified for the Contest. Last application accepted must be submitted by November 31, 2018 at 11:59 PM ET. Applicants are not required to pre-purchase a pass to the convention. Physical awards can only be shipped to a US Address. Monetary awards will be sent via PayPal if not picked up at the Event, and the applicant is responsible with providing a PayPal address in order to give monetary awards.

The Organizer will be printing out a limited selection of the submitted images for display and voting. These images can be picked up by the photographer on Sunday after the winners are announced.

6. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Best in Show: One (1) entry will be awarded the top award.

Prizes:

  • $50 USD in cash
  • One (1) Certificate of Award
  • One (1) VIP Ticket to Holiday Matsuri 2019
  • Vendor/Sponsor Swag

Category Awards: Each category can have one (1) winner. Each winner will receive the following:

Prizes:

  • $25 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2019
  • Vendor/Sponsor Swag

Categories:

  • Best Lighting
    • This category is for the photo that uses lighting in the best way.
  • Best Action
    • This category is for the photo that displays action in the best way.
  • Best Technical
    • This category is for the photo that uses technical (non-photo editing) methods to capture a picture.
  • Best Editing
    • This category is for the photo that uses photo editing software in the best way.
  • Best Posing
    • This category is for the photo that makes the best posing.
  • Most Unique
    • This category is for the photo that is the most unique picture.
  • Audience Choice
    • This category is for the photo that wins the most votes.

Additional prizes and categories may be added for availability in competition.