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Dance Cover
Holiday Runway
Winter Cosplay Crown/Costume Contest
Photography Contest

General Rules

These General Rules are for all contests. *Some rules may be overridden individually in each contests.

  • All applicants for Holiday Matsuri contests must have a convention pass for at least the day of the actual contest. Example, if the contest is on Sunday, then applicants must have a “Sunday Single Day Pass” or a “3Day Pass”
  • Contestants may participate only one time per contest; you cannot enter into twice or in two groups in the same contest.
  • All free pass awards are provided as EventBrite codes, cannot be sold, transferred, or traded. EventBrite Codes only work for the following year, and cannot be forwarded to future years.
  • Each contest will dictate how to sign up. Any contest that requires advanced/”pre-sign ups” require contestants to pre-purchase their badge before applying online.
  • Contestants are required to follow the Rules & Regulations of Holiday Matsuri. Poor sportsmanship will disqualify you from all contests.
  • Age Restrictions:
    • Participants 18 or older have no age restrictions.
    • Participants 14-17 must be accompanied by a parent/guardian or have a signed parental consent form.
    • Participants 0-13 must be accompanied by a parent/guardian at all times.
Basic Versions of Rules are a summary of the rules and are not the entire rules of the competitions. Please see the Expanded versions of the rules for full details.

1. Definitions

These rules provide jurisdiction for HMConventions, LLC (hereafter referred to as the “Hosting Company”) to run contests at Holiday Matsuri 2019 (hereafter referred to as the “Event”). The Hosting Company chooses to run contests, constituted as judgements of skill and performance at the Event.

2. Judges

The Hosting Company has the complete and unassailable authority to appoint Guests or Staff Members of its choosing to be judges of its contestants contests. These judges shall hold the same weight as the Hosting Company in its authority to make judging decisions. Unless overridden by disqualification (see below . Revocation of Participation,) the judges’ decisions are final.

3. Participation Requirements

In order to participate in any contest, a contestant must fit under the following requirements:

a. Passes

All contests run at the event require that the participant and any helpers are currently in possession of one of the following badge types:

  • Vendor Badge
  • Artist Badge
  • 3-Day VIP Badge
  • 3-Day General Admission Attendee Badge
  • 1-Day General Admission Attendee Wristband
    • Any 1-Day Attendee wristband must be the day of the contest proper. For contests that begin between the hours of Midnight and 2am, the badge day must be the day prior (for example, a contest that begins at 1am on Saturday, a contestant must be in possession of a Friday Wristband).
  • *Staff Badge
  • *Guest Badge

* Staff and Guests are permitted to participate in contests at the Event though they are rendered ineligible for any and all prizes associated with their participation, and are ineligible for any and all awards.

b. Age Requirements

All adult (18 years of age or older) contestants must be in possession of a valid (not expired) Photo Identification card or Passport that verifies their age. All minor (age 14-17) contestants must arrive with their parent or legal guardian to participate, or must possess a signed parent/guardian consent form for the minor contestant to participate in the contest. All children age 13 or younger must be accompanied by a parent or legal guardian at all times during the contest in order to participate.

c. One Entry

Any participant can only enter in one (1) entry to each contest; a contestant may not participate multiple times in the same contest, Attendees may participate in multiple contests during the Event.

4. Sportsmanship

All contestants must hold themselves to a high standard. Contestants must not engage in any negative conduct such as ( and not limited to):

  • Talking Bad about another contestant, the judges, or the Contest Organizers (e.g., “Smack Talk”)
  • Purposefully damaging another contestant’s entry
  • Lying or omitting facts about help received from the contestant’s entry

5. Disqualification

A contestant that violates the Sportsmanship guidelines (outlined in 4. Sportsmanship), violates the rules outlined on the Event’s official website, or violates the laws of Orlando, Orange County, Florida, and/or the United States may result in disqualification from the event.

Only the Contest Lead, Event Lead, or any Event Director (or higher) may disqualify a contestant. A judge or any other staff member may not disqualify, or threaten to disqualify any contestant. A contestant violating a law will result in automatic disqualification of the contestant for the Event, disqualification from future Events, revocation of badge, or trespass from the property.

6. Awards

a. Passes

All Pass awards to next year’s Event hold no cash value, and cannot be sold, transferred, or traded. All Pass Awards must be used for the immediately preceding Event Year, and cannot be forwarded to the following year’s Event. All pass awards will be provided as promotional codes to be utilized on the Ticket Site, and it is the participant’s responsibility to utilize the pass.

b. Award Money

All money awards will be provided in US Dollars (USD) at the Event. If the participant loses money awards, they cannot be reimbursed.

c. Future Invitation Promises

Future invitation promises can be provided as awards for Guest Judging spots or Guest Spots. Future invitation promises will be awarded as free passes (see 6a. Passes above). It is the award winner’s responsibility to redeem the code and appear at the Event to judge. If the future invitation promise is a guest spot at a future Event, the Hosting Company will work with the award winner to choose an appropriate guest package. Both the Contestant and the Hosting Company are under no obligation to accept the terms of the guest package.

d. Flights

All flight options will utilize the following method of award. The Hosting Company will purchase the tickets, and the Award Winner must provide all of the information necessary to purchase a ticket on behalf of the Award Winner. The class and company of the flights will be determined by the Hosting Company.

In the event that the Award Winner cancels the trip, the Award Winner must reimburse the Hosting Company the full reimbursement (if any was made).

7. Signups

a. Pre-Signup

If a contest requires signing up prior to the Event, participants must apply online, and no signups will be permitted after the contest cutoff, including at the door.

b. At-The-Door

If a contest permits signing up at the door, participants must line up at least 1 hour prior to the Contest beginning. Once enough valid entries enter, the doors will close and no more participants will be allowed to participate.

C. Full Restriction

The contest team, directors and persons higher than directors have the right to refuse any further entries at any time, with or without warning when they believe the contest becomes full.

Dance Cover Contest

Description

Welcome to the Dance Cover Contest, where the best K-Pop Dancers around take to the stage!

Application

All signups must be submitted by October 15, 2019. Last submission accepted will be October 14th, 2019 at 11:59 PM ET. No signups will be permitted at the convention.

Each entrant is required to submit an example video of their Dance Skill. This is not required to be the final product or the dance performed at the event. Videos must be at least 45 seconds long of your (or your group’s) capabilities as an applicant. Videos must not be longer than 10 minutes.

Each entrant must also submit a video example reference of their chosen dance. The dance must include the K-Pop song. Original songs only.

Pre-Judging

Pre-Judging occurs on Friday during rehearsals and is located at the Main Events stage. Pre-judging times will be emailed to you, and you must appear 15 minutes prior to your scheduled time in order to verify your application. There is a practice room located right next to Pre-Judging which is available to all contestants prior to the show.

If Pre-Judging times coincides when/if a Judge is required to appear on stage for Opening Ceremonies then you will be invited to watch Opening Ceremonies in the front row.

Competition

Contestants are required to arrive, check-in, and line-up, one hour prior to the competition at the Practice Room. Any team that does not arrive one hour prior to the show start will be disqualified.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Dance Master: Best dancer/dancing group at the contest!
  • Best Group
  • Best Solo
  • Best Technical
  • Best Festive

1. Definitions

These rules provide expanded information on how specifically the Dance Cover Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must apply online by October 15th, 2019 to be qualified for the Contest. Last application accepted must be submitted by October 14th, 2019 at 11:59 PM ET. All applicants must pre-purchase a pass to the Event, which must be a badge that is valid for at least Friday of the Event.

3. Skill Review Video Requirements

Every entry must include a “Skill Review Video,” which shows off the dancing skills of the group. This video does not need to be the final dance that will be done at the Contest. The following requirements exist for the video:

  • Video must be 720p Resolution or Higher
  • Video must be uploaded to YouTube, Facebook, or Vimeo
  • Video must be Public or Unlisted. Submissions with Private Videos will be rejected automatically.
  • Video must show, in full view, of all of the contestants in the entry. Videos with odd angles, or videos that cut off part of the body will be rejected.
  • Video must be between (inclusive) 45 to 600 seconds (10 minutes).
  • Video must be shot in 16:9 or 4:3 wide (Horizontal) Format. Videos must not be shot in Vertical.
  • Video must have clear audio at what the applicants are dancing to.

4. Audio Provisions

If accepted, contestants must provide an Audio File that will be played during their performance at Pre-Judging and at the Contest on stage. The following requirements apply for this audio file:

  • Audio File must be MP3 or MP4. Any MP4 file must be encoded in H.264 Format, and must be 720p or 1080p resolution.
  • Audio File must be submitted to the Contest Team using a private link to the Contest Inbox by December 1st, 2018. Any audio files submitted after that will be required to be brought via USB Thumb Drive to Pre-Judging. Thumb drives must not attempt to install files when inserted, and any thumb drives that do so will be disqualified.
  • Audio File must be between 45 and 240 seconds (4 minutes) and must only include the audio the group wishes to dance to. Help will be provided if you have any issues trying to edit audio files so that it conforms to this length.

5. Background Video/Picture Provisions

If the applicants wish to have a background image or video to be dancing in front of, they may submit this.

Image Requirements:

  • Image Files must be GIF, JPG or PNG files in either 720p (1280 pixels wide, 720 pixels tall) or 1080p (1920 pixels wide, 1080 pixels tall) format.
  • Images must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • Images must not include advertisements to any other convention, event, group, or product.

Video Requirements:

  • Video Files must be in MP4 format encoded H.264 Format
  • Video Files must be in 720p or 1080p format
  • Video Files must be 24, 30, or 60 FPS.
  • Video Files must not include advertisements to any other convention, event, group, or product.
  • Video Files must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • If the Video contains the Audio that the group will be performing to, it may be submitted instead of submitting the Audio File.

6. Performance

Each applicant is required to put on a performance. Each performance will be provided twice: once at Pre-Judging, and once on Stage during the main show. Each performance must last a minimum of 45 seconds, to a maximum of 240 seconds. Each performance must have at least accompanying audio. Background videos and images are optional (see above).

7. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Dance Master: One (1) team or solo performance will be awarded the top award: DANCE MASTER.

Prizes:

  • $100 USD in cash
  • One (1) Certificate of Award
  • One (1) VIP Ticket awarded to all members of the group
  • Vendor/Sponsor Swag

Best Group: One (1) group of 2 or more members will win Best Group.

Prizes:

  • $75 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2020 to all members
  • Vendor/Sponsor Swag

Best Solo: One (1) solo contestant will win the Best Solo.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass to Holiday Matsuri 2020
  • Vendor/Sponsor Swag

BEST TECHNICAL: One (1) solo or group entry that has the best technical skills, with flips, moving and/or performance will win Best Technical.
Prizes:

  • $50 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Full Weekend Pass to Holiday Matsuri 2020.

BEST FESTIVE: One (1) solo or group entry that has the best festive spirit!.
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Full Weekend Pass to Holiday Matsuri 2020.

Additional prizes and categories may be added for availability in competition.

Holiday Runway Contest

Description

Show off your amazing cosplays! Relaxed, fun event to bring every cosplay to the stage, regardless of how it was made, or what was involved in it.

Registering for the Contest

No pre-signups are provided for this contest. Signups for this contest will be open starting at 11:00 AM Saturday, December 14, 2019. Announcements will be made on the location of the signups. Signups will close whenever a pre-designated cap of entrants has been hit, or the time goes past 1:00 PM on Saturday (whichever is first). This contest will not be pre-judged.

Competition

For the competition, each contestant will be given 30 seconds on stage. There will be no special music for entrants, and no special video or pictures for entrants.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Best in Show
  • Best Group
  • Best Solo
  • Best Prop
  • Best Costume
  • Best Festive

1. Definitions

These rules provide expanded information on how specifically the Holiday Runway Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. Participation Requirements

Participants must show up to Contest Registration, which Contest Registration will open at 11:00 AM on Saturday, December 15, 2019. The doors to contest registration will close when either of the following conditions are met: 1) Enough entries have applied 2) The time passes 1:00 PM on Saturday, December 15, 2019. Once doors close, no more entries will be accepted. Z

2a. Restrictions on Content

All Cosplays that are presented during this contest are restricted to only Holiday-Themed versions, whether official, or fan-created. All entrants must be following the Code of Conduct outlined on the Holiday Matsuri website.

3. Stage Walk

Each contestant will need to walk on-stage, show off their cosplay to the judges and the audience, and walk off stage after 30 seconds.

4. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award.

Best in Show: One (1) team or solo performance will be awarded the top award: Best in Show.

Prizes:

  • $150 USD in cash
  • One (1) Certificate of Award
  • One (1) VIP Ticket to Holiday Matsuri 2020
  • Full weekend passes (Holiday Matsuri 2020) for the rest of the members
  • Vendor/Sponsor Swag

Best Group: One (1) group of 2 or more members will win Best Group.

Prizes:

  • $100 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2020 to all members
  • Vendor/Sponsor Swag

Best Solo: One (1) solo contestant will win the Best Solo.

Prizes:

  • $50 USD in Cash
  • One (1) Full Weekend pass to Holiday Matsuri 2020
  • Vendor/Sponsor Swag

Best Prop: One (1) solo or group entry that has the best prop will win Best Prop. Prop must be created by the contestant in order to qualify for this award. Purchased or commissioned props are not accepted for this award.
Prizes:

  • $50 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Full Weekend pass to Holiday Matsuri 2020.

BEST FESTIVE: One (1) solo or group entry that has the best festive spirit!
Prizes:

  • $25 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) Full Weekend Pass to Holiday Matsuri 2020.

Prizes and categories can be modified at the Contest Lead’s or Director’s discretion due to competition availability in the category.

Holmat Winter Cosplay Crown
Holmat Costume Contest

Description

Welcome to the Holiday Matsuri Winter Cosplay Crown/Holiday Matsuri Costume Contest, where the best Cosplayers around take to the stage! This year Holiday Matsuri will be hosting two competitions during the same event: the Holiday Matsuri Winter Cosplay Crown will be for groups of two requiring Costume Judging and Skits to compete for our top trip prizes, while the Holiday Matsuri Costume Contest is built for solos and groups of any size to compete for our grand prize of $1000!

Application

All signups must be given by October 15th, 2019. Last submission accepted will be October 14th, 2019 at 11:59 PM ET. No signups will be permitted at the convention. Holiday Matsuri may close the contest submission form early with 2 weeks notice on Social Media if the application fills up.

Each entrant must choose to enter either the Winter Cosplay Crown or Cosplay Contest. Participants cannot enter both competitions; applicants entering in the Winter Cosplay Crown may not win prizes from the Cosplay Contest, and applicants entering in the Cosplay Contest cannot win prizes from the Winter Cosplay Crown.

Pre-Judging

Pre-Judging occurs on Thursday night (Day 0). Holiday Matsuri will host a private Cosplay Competition Reception where you will be invited to come and hang out with all of your fellow competitors, make sure your application is complete, and get ready for pre-judging immediately after. Attendance of the reception is mandatory, and any contestant that does not attend will be disqualified.

Competition

You will be given a call time which you will be required to appear in the Practice Room to get lined up and make sure you are checked in. Any team that does not appear by their call time will be disqualified. We recommend every contestant arrive at least 45 minutes prior to call time to prepare.

All competitors must have at meet a 70% “self-made” percentage rule (see Expanded rules for more details).

Winter Cosplay Crown Specific Rules

The Winter Cosplay Crown requires that you meet the following requirements:

  • Only Groups of 2 may enter
  • Your group must put on a Skit
  • Both participants must be Residents of the United States
  • Fan art is not acceptable as reference pictures; any references must be from official artists.

Costume Contest Specific Rules

The Costume Contest requires that you meet the following requirements:

  • Any group size (or solo participant) may enter
  • Skit is optional
  • Fanart is acceptable, but must be clear and of the same design.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available.

Competitors entering into the Winter Cosplay Crown will be able to win trips to other competitions around the world! Competitors entering into the Costume Contest will be able to win our Grand Prize of $1000.

1. Definitions

These rules cover the HolMat Winter Cosplay Crown (HMWCC) and HolMat Costume Contest (HMCC) (hereinafter referred to as the “Contests”), which will be run on Sunday of the Event (December 15, 2019). All rules from the “General Contest Rules” apply to these Contests unless explicitly overridden in this rules document.

2. Participation Requirements

Participants must apply online by October 15th, 2019 to be qualified for the Contest. Last application accepted must be submitted by October 14th, 2019 at 11:59 PM ET. All applicants must pre-purchase a pass to the Event, which must be a badge that is valid for at least Sunday of the Event.

Applicants must elect to enter into the “HolMat Winter Cosplay Crown” or “HolMat Costume Contest” when they apply to the contest. HolMat Winter Cosplay Crown Applicants will not be eligible for prizes in the HolMat Costume Contest prize pool, and HolMat Costume Contest Applicants will not be eligible for prizes in the HolMat Winter Cosplay Crown prize pool.

3. WIP/Cosplay Preview Requirements

Every entry must include a “Cosplay Preview,” which shows off the in progress version of the Cosplay that will be displayed at the show. The following requirements exist for the pictures:

  • At least 3 pictures must be provided.
  • All pictures must be GIF, JPG or PNG.

If your application is accepted, the Contest Team will email you asking for Work In Progress Photos. However, all applicants must also bring work in progress pictures either in Physical form or on a USB Thumb Stick for the judges to preview at the competition.

4. Reference Requirements

For the Winter Cosplay Crown, only reference art created by officially licensed art and artworks will be acceptable. For example, screen grabs from the anime, concept art from official artists, and art posted publicly on social media by the licensed and official artists can be accepted. Art of the character in question from artists that is not an officially licensed and recognized artist will not be accepted for the Winter Cosplay Crown.

For the Costume Contest, all reference art is accepted as long as the provided picture is representative of the costume design that is being presented to the judges.

For both contests,

  • At least one reference picture must be brought in physical form or USB Thumb Drive (stored as JPG/JPEG or PNG) to pre-judging.
  • Any reference art must be large enough and clear enough to be understood; blurry or tiny images will be rejected.

All rejection of reference art shall be adjudicated solely by the Contest Team, and their decisions are final. The Contest Team will be available via email to verify which reference art is acceptable prior to the show.

5. Pre-Judging

All contestants must appear at the convention on Thursday, December 12, 2019 for a Pre-Judging Reception for checking in and verifying their attendance. After the reception, contestants must be wearing their cosplay (in full makeup) of this Pre-Judging. If a prop is used only for the skit, and is not part of the costume, that prop is not necessary to bring to the Pre-Judging session. Each entry will be afforded 5 minutes to explain their costume and props to the judges, and extra time can be afforded if the judges have additional questions.

6. (Skits Only) Audio Provisions

If accepted, contestants putting on a skit must provide an Audio File that will be played at the Contest on stage. The following requirements apply for this audio file:

  • Audio File must be MP3, or MP4. MP4 must be encoded in H.264 to be accepted.
  • Audio File must be submitted to the Contest Team using a private link to the Contest Inbox by November 1st, 2019. Any audio files submitted after that will be required to be brought via USB Thumb Drive to Pre-Judging. Thumb drives must not attempt to install files when inserted, and any thumb drives that do so will be disqualified.
  • Audio File must be between 45 and 300 seconds (5 minutes) and must only include the audio the group wishes to use for their performance. Help will be provided if you have any issues trying to edit audio files so that it conforms to this length.
  • Audio File must be of a standard codec, and must not require any external installs.

7. (Skits Only) Optional Video/Picture Provisions

If the applicants wish to have a background image or video to be performing in front of, they may submit this.

Image Requirements:

  • Image Files must be GIF, JPG or PNG files in either 720p (1280 pixels wide, 720 pixels tall) or 1080p (1920 pixels wide, 1080 pixels tall) format.
  • Images must not include anything beyond a “PG-13” rating, which means, no nudity, light cursing, and no gore.
  • Images must not include advertisements to any other convention, event, or product.

Video Requirements:

  • Video Files must be in MP4 format encoded in H.264.
  • Video Files must be in 720p or 1080p resolution
  • Video Files must be 24, 30, or 60 FPS.
  • Video Files must not include advertisements to any other convention, event, or product.
  • Video Files must not include anything beyond a “PG” rating, which means, no nudity, no violence, no gore, no cursing.
  • If the Video contains the Audio that the group will be performing to, it may be submitted instead of submitting the Audio File.

8. (Skits Only) Stage Directions

Stage directions must be submitted by November 1st, 2019. This must include lighting breakdowns of all of the cues required for the contest, and any audio cues.

9. (Skits Only) Performance/Skit Requirements

Applicants that enter into the HolMat Winter Cosplay Crown must put on a skit that must meet the following requirements:

  • Performance must last a minimum of 90 seconds, to a maximum of 300 seconds (5 minutes)
  • Each performance must have accompanying audio or video (see sections 5 and 6)
  • Each performance must have accompanying Stage Directions (see sections 7)

Contestants that enter into the HolMat Costume Contest will have the option to put on a skit. Skits entered under the HolMat Costume Contest will be utilized as tie-break options at the discretion of the judges’ sole discretion. Skits entered into the HolMat Winter Cosplay Crown will be counted as part of the final score of the competition.

10. Costume “Self-Made” Requirements

All applicants must have made at least 70% of their costume by themselves or other people inside the same group. Proof of Work in Progress is required for all costumes entered into the contest (see Section 3).

Any questions about how something affects the Costume “Self-Made” Percentage can be directed to the Contest Staff for evaluation and review. Contest Staff and Judges will have the final say in which an entry meets this “Self-Made” percentage minimum.

Commissioned cosplays and purchased cosplays are not permitted at the contest, and any person that is found to have purchased or commissioned their cosplay will be disqualified. Percentage of work that is done by the contestants will be determined by Judges and Contest Administration.

11. Awards

Each award can only be awarded once per entry. Awards and Categories may be modified by the Contest Management Team due to lack of (or excess of) competition.

HolMat Cosplay Contest Prize Pool

Best in Show: One (1) team or solo performance will be awarded the top award.

Prizes:

  • $1000 USD in cash
  • Each member will receive One (1) VIP Ticket to Holiday Matsuri 2020
  • Vendor/Sponsor Swag

Best Beginner: One (1) group of 2 or more members will win Best Beginner.

Qualifications:

All contestants in the must fit inside the requirements specified.

  • Large Size Conventions (10,001+ Attendance):
    • No Best in Show Wins
    • No Runner Up Award OR Best Group OR Best Solo Award Wins
    • Never invited as a Guest
  • Medium Size Conventions (4,001-10,000 attendance):
    • No Best in Show Wins
    • Maximum 1 Runner Up Award OR Best Group OR Best Solo Award
    • Never invited as a Guest
  • Small Size Conventions (4,000 attendance or lower):
    • Maximum 1 Best in Show Win
    • Maximum 2 Runner Up Award OR Best Group OR Best Solo Award
    • Never invited as a Guest
  • Experience
    • No professional experience in the industry (Costume Designer, Makeup Artist, etc.)
    • Maximum 2 years of experience as a Cosplayer

Prizes:

  • $100 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2020 to all members
  • Vendor/Sponsor Swag

Best Intermediate: One (1) entry will win the title of Best Intermediate.

Qualifications:

All contestants in the must fit inside the requirements specified.

  • Large Size Conventions (10,001+ Attendance):
    • No Best in Show Wins
    • Maximum 1 Runner Up Award OR Best Group OR Best Solo Award
    • Never invited as a Guest
  • Medium Size Conventions (4,001-10,000 attendance):
    • Maximum 1 Best in Show Win
    • Maximum 2 Runner Up Award OR Best Group OR Best Solo Award
    • Maximum 1 Invite as a Guest
  • Small Size Conventions (4,000 attendance or lower):
    • Maximum 2 Best in Show Wins
    • Maximum 4 Runner Up Award OR Best Group OR Best Solo Award
    • Maximum 2 Invites as a Guest
  • Experience
    • Maximum 2 years of professional experience in the industry (Costume Designer, Makeup Artist, etc.)
    • Maximum 5 years of experience as a Cosplayer

Prizes:

  • $100 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2020 to all members
  • Vendor/Sponsor Swag

Best Group: One (1) group of 2 or more members will win the title of Best Group.

Prizes:

  • $300 USD in Cash
  • One (1) Full Weekend pass for Holiday Matsuri 2020 to all members
  • Vendor/Sponsor Swag

Best Solo: One (1) solo contestant will win the title of Best Solo.

Prizes:

  • $150 USD in Cash
  • One (1) Full Weekend pass to Holiday Matsuri 2020
  • Vendor/Sponsor Swag

Prop Master: One (1) solo or group entry that has the best prop will win the title of Prop Master.
Prizes:

  • $150 USD in Cash
  • Vendor/Sponsor Swag
  • One (1) full weekend pass to Holiday Matsuri 2020

HolMat Winter Cosplay Crown Prize Pool

Holiday Matsuri will be awarding national and international trips to the winners of this contest. Please note, this list is incomplete, and more international trips will be added in the future:

Anime Expo 2020

  • Two (2) flights from any Airport in the Continental United States to Los Angeles, California during Anime Expo 2020
  • Two (2) 4-Day Attendee Badges to Anime Expo 2020
  • One (1) hotel room near Anime Expo from July 1 (Check in) to July 6 (Check out)
    • Dates subject to change
  • Two (2) VIP Tickets to Holiday Matsuri 2020
  • Vendor/Sponsor Swag

HMConventions, LLC is not affiliated with the Society for the Promotion of Japanese Animation (SPJA), and its owned convention, Anime Expo. Awards do not grant automatic entry into any contest at Anime Expo, and all awards are given wholly out by HMConventions, LLC.

Please note: If the Flights, AX Badges, and Room cannot be used by the winners, they will be provided to Runner-up Contestants

Additional International Prizes will be announced at a later date.

Cosplay Photography Contest

Description

Welcome to the new Cosplay Photography Contest, where the best Photographers show off their best stuff!

Application

All signups must be given by December 1st, 2019. Last submission accepted will be November 31st, 2019 at 11:59 PM ET.

Each entrant will be required to submit a public photo link, and a private photo link. You may submit up to 3 photos. If you submit another application, your previous applications will be invalidated.

Requirements

Photographs must be at least 1000 pixels along the longest edge, and all photos must be submitted in JPG/JPEG format. Other formats are not accepted.

Awards/Prizes

Categories may be added or removed depending on the amount of competition available. More prizes are coming soon. Stay tuned!

  • Best in Show
  • Best Photoshop/Composite
  • Best Use of Location
  • Best Composition
  • Most Expressive
  • Judges Award

1. Definitions

These rules provide expanded information on how specifically the Cosplay Photography Contest (hereafter referred to as the “Contest”) is run at the Event. Rules not outlined explicitly in this section, please refer to the “General Rules.”

2. General Copyright Release

When submitting your application, you agree to the following copyright terms:

By submitting this application, I grant HMConventions, LLC (hereafter referred to as the “Organizer”) a limited copyright to the submitted image. The Organizer is permitted to distribute links to the Public Image (with logos intact), and is permitted to display Public Images (with logos intact) on any social media platform. The Organizer is permitted to make copies of the Private Image (without logos) for printing, and may transfer this printing copyright to any printing company at the Organizer’s Discretion. These prints may not be sold or traded, but can be used for advertising the contest, and making prints for public display at the Event. This granted license shall be non-revocable, and shall have no time limit.

3. Participation Requirements

Participants must apply online by December 1st, 2019 to be qualified for the Contest. Last application accepted must be submitted by November 31, 2019 at 11:59 PM ET. Applicants are not required to pre-purchase a pass to the convention. Physical awards can only be shipped to a US Address. Monetary awards will be sent via PayPal if not picked up at the Event, and the applicant is responsible with providing a PayPal address in order to give monetary awards.

Participants may submit up to 3 images. Each entry can submit up to 3 photos per submission. If a participant submits an additional application, it will automatically disqualify all previous applications from the same applicant.

4. General Photography Submission Requirements

Each entry must include one photo in the submission.

  • Each picture submitted must be at least 1000 pixels along the longest edge.
  • Each picture must be in JPG (JPEG) Format. Additional formats will not be accepted.
  • Photos must not include any copyrighted image not owned by the Photographer.
  • Photos must be originally taken between January 1st, 2019 and December 1, 2019.
  • Photos must be of a cosplay.
  • Photo should not include watermark, but any watermarks may affect the overall judging of the photo.

5. Awards

Each award can only be awarded once per entry. Awards may be removed at the discretion of the Contest Management Team for lack of competition in that award. Best in Show will receive one (1) VIP Ticket to Holiday Matsuri 2020, and other prizes will receive one (1) Full Weekend Pass to Holiday Matsuri 2020. All prizes will receive a certificate in PDF format of their award. A printed version of their award available for pickup if the photographer attends Holiday Matsuri 2019 on Sunday after their award is announced.