Winter Cosplay Championship

Winter Cosplay Championship

Official Rules, Terms, and Conditions

Please read all the rules if you plan to enter into the Winter Cosplay Championship.
Feel free to click on the button matching to skip directly to the corresponding prize.

General Rules

HolMat Cultural Cosplay Exchange Program

CCEP Rules

Gyeonggi International Cosplay Festival

GICOF Rules

Nordic Cosplay Championship USA Qualifier

NCC-USA Rules

HolMat Cultural Cosplay Exchange Program

CCEP Rules

Gyeonggi International Cosplay Festival

GICOF Rules

Nordic Cosplay Championship USA Qualifier

NCC-USA Rules

General Winter Cosplay Championship Official Rules

General Description

Every year, the Organizer runs an Event, Holiday Matsuri, in Orlando, Florida. Since the founding of the Event, Holiday Matsuri has been making a cosplay competition which strives to show off the best cosplays around, and this Event has gotten better and bigger every year. This year, Holiday Matsuri is bringing some great competition qualifiers and cultural exchange prizes that will amaze everyone. This goal of the Winter Cosplay Championship is to entice the best soloist and duo cosplayers in the United States to showcase their best cosplays and performances to the audience and judges!

This competition will allow soloists or groups of two to compete against each other to win grand prizes.

Terms

  • “Applicant” refers to the person submitting an application to the Competition.
  • “Application” refers to the system Applicants can use to apply to the Competition.
  • “Assistants” refers to those assisting the Competitors when competing in the Competition, but not the Competitors that are actually competing in the Competition.
  • “Competitors” refers to those that are competing in the Competition.
  • “Competition” refers to the competitive event that is at the Event run by the Organizer.
  • “Event” refers to the Holiday Matsuri convention instance run by the Organizer.
  • “Organizer” refers to HMConventions LLC, a corporation that runs this Event.
  • “Qualifier” refers to a specific competition sub-track for a part of the Competition.
  • “Venue” refers to the location that the Event is run at.

General Rules

All Applicants must apply to the Application in order to qualify for this competition. All Competitors must be US Citizens, US Nationals, or US Nationalized Citizens in order to apply. All Competitors must be willing and able to obtain (or have already obtained) a valid US Passport, and must be able to leave the United States as a competition tourist to other countries (“Destination Locations”). Competitors which are barred from entry into Destination Locations may not be able to qualify for specific Qualifiers in which require travel to specific Destination Locations, but will not disqualify a Competitor unless that Competitor is barred from entry from all specific Destination Locations listed in all applied-for Qualifiers. Competitors must be 18 years of age or older as of December 15, 2022.

Applicants must select which Qualifiers they are applying to, and must apply to one or two Qualifiers. If the Applicant selects multiple Qualifiers, they must select Qualifiers that have overlapping qualifications.

All Competitors must have already pre-purchased Credentials to the Event prior to applying to this Competition. Applicants submitting without valid Credentials to the Event will be asked to verify their pre-purchased Credentials or they may be disqualified.

Applicants may only apply once to this Competition. Competitors may not compete in multiple groups, even if entries apply in separate Qualifiers. Applicants that attempt to submit to multiple Qualifiers with conflicting qualifications will be asked to re-submit their corrected application. Applicants may apply to other Competitions at the Event (such as the Holiday Runway Contest), but they must be present at all required meetings as mentioned below in the rules.

If Applicants apply as a duo group, both costumes/cosplays must be from the same series/game/movie/subject.

Applicants, Competitors, and Assistants must follow all of the Rules, Regulations, and Guidelines in the Holiday Matsuri Code of Conduct ( https://holidaymatsuri.com/policies ). Applicants, Competitors, and Assistants must follow all of the Rules, Regulations, and Guidelines of the Venue. Applicants, Competitors, and Assistants must follow all of the Laws and Regulations of the City of Orlando, Orange County (Florida), the State of Florida, and the United States of America. Applicants, Competitors, and Assistants breaking Rules, Regulations, Laws, or Guidelines may be disqualified, barred from future Competitions run by the Organizer, and/or may be removed from the Event without refund. Applicants, Competitors, and Assistants that break Laws may be referred to law enforcement.

Applications must include one (1) Competitor (“solo”), or two (2) Competitors (“duo”). Groups larger than 2 Competitors will not be accepted. Information for assistants will be collected separately from the initial application process.

The Organizer reserves the right to accept or decline any Application based on any criteria they set forth. The Organizer will not share this criteria or results of the criteria with anyone outside of the internal Cosplay Management Team (including Applicants).

Competitors must use self-made costumes. Store-bought or modified costumes are not allowed. Contestants may use costumes used in another Cosplay Competition/Contest if it did not receive a major award in those Competitions/Contests, such as Best in Show, Best in Division, Best in Group, etc. Please contact us at WCC@holidaymatsuri.com if you are unsure if your costume is in violation of this rule.

Reference Photos

All Applications must include reference photos which allow the Cosplay Management Team and Judges to compare the accuracy of the Costume/Cosplay to the official references. References must be of official media of the original intellectual property. References must be clear enough to see details. Blurry, corrupted, pixelated, or otherwise problematic to view images may be disqualified and Applicants may be asked to submit replacements in order to maintain qualification for this Competition. At least two (2) reference photos must be submitted, with a maximum of five (5) reference photos.

Work in Progress Photos

All Applications must include photos of work-in-progress from current or previous costumes/cosplays that the Competitors have worked on. Pictures must clearly depict work-in-progress of the cosplay/costume, and do not need to be completed products. Pictures do not need to depict work-in-progress of the Costume/Cosplay that the Competitors intend to enter with. Pictures must depict work-in-progress pictures of a Cosplay/Costume that has previously been completed. Blurry, corrupted, pixelated, or otherwise problematic to view images may be disqualified, and Applicants may be asked to submit replacements in order to maintain qualification for this Competition.

Build Book

All entrants must provide a digital Build Book no more than 15 pages long when they are accepted as a contestant. These Build books will be provided to the judges prior to pre-judging for them to review. A sample build book will be provided upon request. Printed versions of build books are not required but are welcome.

Media

All media must meet the following requirements:

  • Images: Must be in JPG, PNG, or BMP Format. Images for digital backdrops must be 1080 pixels tall by 1920 pixels wide. Images in the wrong resolution will be scaled appropriately, but images that cause excessive issues with display (clipping, stretching) may be rejected.
  • Audio: Must be in WAV or MP3 Format. Audio must not have any peaking or popping.
  • Video: Must be in MP4 Format, preferably H.264 Encoding. Videos must be able to play with no extra codec installations. Videos with required extra codec installations will be rejected. Videos must be 1080 pixels tall by 1920 pixels wide. Videos with incorrect resolution will not be scaled to fit; videos that are not the correct resolution will be rejected. Videos that include audio must not have their audio peaking or popping.

Performance Rules

Any performances must meet the following rules and requirements:

  • Performances cannot be brought off of the stage. For example, you cannot run into the audience or appear from the entryway to the event room to start your performance.
  • Props used must be light enough for 4 or less people to carry onto stage.
  • You may not use any more than 3 physical set stage items.
  • Competitors must be able to move around in their costume/cosplay without assistance. Stage assistants may be used to help contestants onto the stage, but cannot be used to assist movement during the performance, with the exception of the NCC-USA qualifier.
  • Competitors may not use bubbles, confetti, glitter, dry ice, fire, steel weapons, or anything else that is dangerous, can spill, or can damage the stage.
  • Performances must be PG: vulgarity must be kept to a minimum, gore is not allowed, and nudity is not acceptable.

All Performances are subject to review from the Competition Staff. Performances that are deemed unsafe, violate rules, or are otherwise problematic will be required to change.

Craftsmanship Judging Session

All Competitors must be willing to attend a mandatory catered reception, meeting, and craftsmanship judging session which will occur on Thursday (“Day 0”) prior to the Event. Competitors must attend the craftsmanship judging session in full costume and makeup, and will be required to give a presentation on all details and techniques used in their Cosplay/Costume construction to the WCC judges. Competitors will be told of the time and location of this Session if they are accepted into the Competition, and will be assigned a craftsmanship judging time.

At the check-in for this mandatory reception and meeting, Competitors must present valid Government Photo Identification. Photo Identification must include a photo of the Competitor, the legal name of the Competitor, and the date of birth of the Competitor. This identification check also applies to additional assistants and any pair Competitors.

Additional Questions

If you have additional questions, please email us at WCC@holidaymatsuri.com!

CCEP

HolMat Cultural Exchange Cosplay Program

General Description

The HolMat Cultural Exchange Cosplay Program is a Craftsmanship Contest. Both solo and duo entrants can apply to this Competition! Winners of this contest will receive a trip for two to attend a cosplay event in another country. This will include flights, accommodations, badges, and reasonable baggage fees. Winners will experience cosplay outside of the United States, and meet cosplayers around the world.

This year’s cultural exchange program will be a trip to Nagoya, Japan, to experience the World Cosplay Summit in 2023. Applicants of this exchange program will need to be able to travel to Japan in late July/early August 2023.

Applicants

Applicants must follow all of the general rules and guidelines. Applications can be for either solo competitors or duo groups.

Prize

Winners will receive one (1) round-trip flight to Nagoya, Japan per person. Flight, airline, and class will be determined by the Organizer. Organizer will pay baggage fees for up to one (1) carry-on and up to two (2) normal checked bags per person. Organizer will not be responsible for baggage fees for oversized or additional baggage.

Prize also includes hotel accommodations nearby the World Cosplay Summit. Please note that due to COVID Restrictions in Japan, winners may not be able to extend their reservations to explore more of Japan beyond the confines of what the prize entails. Exact hotel and dates of the accommodations will be determined by the Organizer.

Winners may need to submit COVID-19 vaccination records and/or submit to additional COVID Testing requirements, in accordance to the policy of the hosting country.

Prize includes one (1) set of Credentials to the World Cosplay Summit in 2023 per person. These Credentials will entitle the winners to view the World Cosplay Summit as an attendee.

Prize Cancellation

In the event that Japan does not allow the winners into the country, the prizes may be allocated to runners up. In the event that Japan is not open due to COVID restrictions, alternative prizes will be awarded at the discretion of the Organizer.

Competition Overlap

Those that enter into the CCEP may apply to either GICOF or NCC-USA, but not all three. If a CCEP applicant applies to GICOF, they must apply as a duo group. If the CCEP applicant applies to NCC-USA, they must apply as a solo competitor.

If an Applicant applies to GICOF or NCC-USA, they will perform according to the guidelines in those competitions, in lieu of the 45 second walk-on.

Contest Guidelines

HMCECP is judged on craftsmanship only: Competitors will walk across the stage in your costume/cosplay to music you select. If the Competitors do not select music, it will be selected by the Organizer’s Competition Staff.

The walk on will not exceed 45 seconds, but Competitors will be required to stand on 3 points on stage to display their cosplays/costumes to the audience and judges.

Costumes/cosplays with additional mobility considerations (oversized, fragile, complicated) or need additional assistance to enter/exit the stage may have their time and standing locations adjusted, pending review from the Competition staff.

Applicants may enter with costumes/cosplays from any cartoon/anime, comic/manga, animated movie, video game, or fictional pop-culture reference. Applicants may enter with costumes/cosplays of original illustrations with no backing subject matter material, as long as you can provide a reference photo with at least 180 degrees front reference. References must be in full color. If Applicants select original illustration characters with no backing subject matter material, they will not be able to apply to other Qualifiers in this Competition.

Additional Questions

If you have additional questions, please email us at WCC@holidaymatsuri.com!

GICOF

Gyeonggi International Cosplay Festival

General Description

The GICOF – Gyeonggi International Cosplay Festival is a Craftsmanship and Performance Competition for pairs of cosplayers. The winning team will become GICOF Team USA 2023 and travel to South Korea to represent the United States at the Annual Gyeonggi International Cosplay Festival.

Applicants

Applicants must follow all of the general rules and guidelines. Applications must be for duo groups; solo competitors and groups larger than 2 cannot apply to GICOF.

Competition Overlap

GICOF Applicants may apply to CCEP, but not the NCC-USA.

Prize

Winners will receive one (1) round-trip flight to Gyeonggi, South Korea per person. Flight, airline, and class will be determined by the Organizer. Organizer will pay baggage fees for up to one (1) carry-on and up to two (2) normal checked bags per person. Additional baggage fees may be covered if it is required to transport vital costumes and props to the country for the GICOF Competition.

Prize also includes hotel accommodations nearby GICOF. Please note that due to COVID Restrictions in South Korea, winners may be required to submit to COVID-19 Tests and/or provide COVID-19 vaccination records. Exact hotel and dates of the accommodations will be determined by the Organizer.

Prize includes one (1) set of Credentials to GICOF in 2023 per person. These Credentials will entitle the winners to participate in the GICOF International Cosplay Competition as Team USA.

Scoring

Qualifier will be scored as follows:

Craftsmanship: 30%

Performance: 70%

Specific Rules

Competitors must wear self-made costumes. Small store-bought props may be used, but they should be disclosed if they are unaltered.

Your Cosplay/Costume must be from a Cartoon/Anime, Comic/Manga, Animated Movie or Game. It may not be a fictional character/original design that you design yourself. Please contact the event should you have any questions about your costume selection.

Performance

Competitors must perform an act on stage that is no shorter than 1 minute, 30 seconds, and no longer than 2 minutes, 30 seconds. Competitors must provide their own visual and audio. Competitors must use pre-recorded audio; microphones will not be provided to provide on-stage audio.

Performances must follow all of the Performance Requirements and Media Requirements listed in the General Rules.

GICOF Performance in South Korea

Winners’ Performance can be adjusted for the GICOF Competition in South Korea; Performance may be between 2 minutes and 5 minutes in length.

Additional Questions

If you have additional questions, please email us at WCC@holidaymatsuri.com!

NCC-USA
Nordic Cosplay Championship USA Qualifier

General Description

The Nordic Cosplay Championship USA Qualifier is a contest for solo competitors which makes its USA premiere at Holiday Matsuri 2022! The Nordic Cosplay Championship is held at NärCon Sommar in Linköping, Sweden. The NCC is a unique contest which has been held annually since 2012. This will be the first time the United States will participate, attending as an Observer Nation.

As this event is new to Holiday Matsuri and the Winter Cosplay Championship, please carefully review the rules below.

Prize

Winner will receive one (1) round-trip flight to Linköping, Sweden for the winner and one (1) assistant. Flight airline and class will be determined by the Organizer. Organizer will pay baggage fees for up to one (1) carry-on and up to two (2) normal checked bags per person. Additional baggage fees may be covered if it is required to transport vital costumes and props to the country for the NCC Competition. Organizer will not be responsible for baggage fees for oversized or additional baggage.

Organizer will also provide transportation between the destination airport and the prize venue.

Prize also includes hotel accommodations nearby the NärCon Sommar. Please note that due to COVID Restrictions, winners may need to submit to additional testing and/or submit COVID vaccination records in order to enter into Sweden. Exact hotel and dates of the accommodations will be determined by the Organizer.

Prize includes two (2) sets of Credentials to NärCon Sommar in July 2023. These Credentials will entitle the winners to enter into the Nordic Cosplay Championship as USA Representative and assistant.

Scoring

Qualifier will be scored as follows:

Craftsmanship: 50%

Performance: 50%

Competition Overlap

NCC-USA Applicants may apply to the CCEP, but not the GICOF.

Performance

Competitors must perform an act on stage that is no shorter than 1 minute, 30 seconds, and no longer than 2 minutes, 30 seconds. Competitors must use pre-recorded audio; microphones will not be provided to provide on-stage audio.

Competitors must make a digital backdrop which will be used on the projectors behind the Competitors during the performance. Performances must follow the performance rules listed in the General Rules.

Stage Assistants

Stage assistants (also known as “Stage Ninjas”) may be used during your performance. Competitors may use no more than two (2) assistants. These assistants must be provided by the Competitor. Assistants may wear stage black or a costume. Assistants wearing a costume will not be included in the final score of the Performance or Craftsmanship contest. Stage assistants may have singing/speaking roles, but their performance on-stage must not be the primary focus: it must be very obvious who is the Competitor and who are the Assistants.

Note: Regardless on how many assistants a Competitor uses, only one additional travel accommodation will be provided to the Winner. If the Winner wishes to bring additional assistants, Organizer is not responsible for costs associated with bringing these additional assistants to the event.

Source Material

Contestants must be cosplaying/portraying a fictional character from a published source. Original designs and characters are not permitted. Published pictures must be available and be provided for the Judge’s reference.

Cosplays/costumes are recommended to use a source material that has backing story/narrative.

In order to be eligible to receive full points in the performance category, cosplays must represent a canon character as the character appears in an official published source. Cosplays which represent derivatives or variations of characters in official published sources are only eligible to receive points in the craftsmanship category.

NCC Finals Performance in Sweden

If a Competitor is selected as a representative for the NCC-USA Qualifier, NCC will create a video for the digital backdrop for their entry at the main competition. NCC will work with the Competitor on the exact design of this digital backdrop.

Physical backdrops and props may be subject to changes following communication between the NCC and the Competitor.

Some of the rules between the NCC Finals in Sweden and the NCC-USA Qualifier differ. NCC and Organizer will work with the selected representative to adjust their performance as needed for the Final event.

As this is the first year the United States is competing at the Nordic Cosplay Championship, they will be competing under the designation of ‘Observer Nation’.

Additional Questions

If you have additional questions, please email us at WCC@holidaymatsuri.com!