The Organizer does not agree to any exclusivity of any Panel idea or fandom. The Organizer cannot guarantee that a Panel of the same fandom or idea will or will not be present at the Event.
We are thrilled to have you join us for a festive celebration of anime, gaming, and cosplay! To ensure a fun and safe experience for all attendees, please review the following rules and policies. By attending Holiday Matsuri, you agree to abide by these guidelines.
Effective Date: August 1st, 2024
HM Conventions, LLC (Holiday Matsuri) reserves the right to modify and/or update this policy at any time at our sole discretion and without prior notice.
The purpose of the Code of Conduct is to assure the safety of all attendees and people involved with Holiday Matsuri. Participation in any Holiday Matsuri and/or affiliate events requires adherence to all of Holiday Matsuri’s Rules, and Policies. Determination of violations are at the sole discretion of Holiday Matsuri. Violation of any Rules and Policies may result in forfeiture of event access badge, permanent removal from event premises, and/or termination of position with Holiday Matsuri.
Children age 13 or younger must be accompanied by a parent or guardian at all times.
Holiday Matsuri is committed to providing a harassment-free convention experience for everyone, regardless of gender, gender identity/expression, sexual orientation, disability, physical appearance, body size, race, or religion. Harassment in any form, including offensive comments, inappropriate physical contact, unwelcome sexual attention, stalking, and harassment via photography or recording, will not be tolerated.
If you feel harassed or witness harassment, report it immediately to a member of our public safety team, venue security, or the Orange County Sheriff’s Deputy on-site. Our goal is to ensure a safe, inclusive, and enjoyable environment for all attendees.
Holiday Matsuri does not provide refunds for badges. This policy is also posted in the ticket description on the website when purchasing your badge.
Attendees must respect common sense rules for public behavior, personal interaction, common courtesy, and respect for private property. Harassment, hate speech, unsolicited physical contact or photography, violence, or offensive behavior will not be tolerated. In addition, attendees who appear to be intoxicated or under the influence of drugs will not be permitted into venue spaces. Holiday Matsuri reserves the right to revoke, without refund, the admission media of any attendee, vendor, contractor, or staff member not in compliance with this policy.
Persons finding themselves in a situation where they feel their safety is at risk or who become aware of an attendee not in compliance with this policy should immediately locate the nearest member of security or staff so that the matter can be handled in an expeditious manner
Holiday Matsuri is an inclusive environment and welcomes attendees of all backgrounds and body types. For the safety and comfort of all attendees and staff, the following guidelines for attire must be adhered to at Holiday Matsuri:
PROP CHECK
All costume props must be inspected daily at one of the Prop Check Desks prior to entry into any venue. The Prop Policy is subject to change at any time and final approval on costume props will be at the sole discretion of Holiday Matsuri Public Safety, Venue Security, or Law Enforcement.
After your prop(s) have been checked, they will be tagged by Public Safety to designate that your prop(s) have been approved. This tag must remain visible on your prop(s) while you are at the event. Security will escort you to the Prop Check Desk for inspection if your costume prop(s) is not tagged.
Props may be allowed as a part of your costume, subject to prior approval by Public Safety and compliance with the following:
If you do not want to have your costume prop(s) inspected or tagged, or if you are not willing to comply with these policies, please do not bring your costume prop(s) to Holiday Matsuri.
The Props Policy is subject to change at any time. Please be sure to continue to check this website closer to the event to ensure your prop(s) comply with the current Policy.
For the safety and comfort of all attendees and staff, there are a few things that are never allowed at Holiday Matsuri:
By attending Holiday Matsuri, you acknowledge and agree that you may be photographed, filmed, or recorded by event organizers or media personnel. These images and recordings may be used for promotional purposes, including but not limited to social media, websites, and marketing materials, without compensation or acknowledgment. Your presence at the event constitutes your consent to the use of your image or likeness for these purposes.
RAVES AND DANCY PARTY ENTRY
18+ EVENT ENTRY
18+ wristbands are required for entry to 18+ events.
If you are an attendee with disabilities, Holiday Matsuri wants to make your experience as fun and as entertaining as possible! Stop by our ADA desk for information and assistance with accommodations, such as:
Keep in mind, there are a few limitations on what can be provided. For example:
The Organizer has limited availability on the Schedule of the Event. The Organizer does not make any guarantees that a Panel can be hosted at the Event, and makes no guarantees on the capabilities of technology in the room.
The Organizer will make the room available for Hosts to enter the room 10 minutes at least prior to the specified start time. Hosts must exit the room by 5 minutes after the specified end time.
The following panel types are not permitted under any circumstances:
The following panel subjects are not permitted under any circumstances:
The Organizer will send compensation to the Applicant through the digital systems associated with the ticketing application. This compensation will only be offered once per Panel, regardless of the size, type, number of Hosts, or makeup of the Panel. Compensation will not be offered if Hosts do not appear to run the Panel.
Organizer will provide a flat refund to the Applicant on the following schedule:
Hosts are free to ask for donations during the Panel, but may not refuse entry if payment is not provided by any Attendee that has valid Credentials.
The Applicant, Hosts, or the Organizer may cancel the Panel at any time with prior written notice for any reason. If no Hosts arrive at the specified time to host the event, the Organizer may bar Applicants and Hosts from hosting panels in future Event years.
The Organizer does not agree to any exclusivity of any Panel idea or fandom. The Organizer cannot guarantee that a Panel of the same fandom or idea will or will not be present at the Event.